Office Manager

OVERVIEW

The Central Washington Fair Association, 501(c)(3), produces the annual Central Washington State Fair, the Valley’s largest family event with an average attendance of 250,000 guests at State Fair Park as well as four other self-produced events. The facility hosts more than 200 events annually and is home to Yakima Valley SunDome. If you are an outgoing, driven person who regularly goes the extra mile and is detail-oriented looking to join a team whose mission is to celebrate agriculture and education, this is the job for you.

ESSENTIAL FUNCTIONS

• Oversee and perform all office operations and maintain an organized work environment. Office operations include receptionist and front office duties as needed, such as answering incoming phone calls, providing general information about activities at SFP, and/or direct callers to appropriate staff.
• Greeting and assisting all walk-in customers.
• Provide administrative support with special projects assisting other departments, i.e. assist with researching information on Internet, bulk mailings, creating contracts, filing, document management, conference room scheduling.
• Coordinate our Maintenance Purchase Order process.
• Manage and process incoming mail and distribute appropriately.
• Order office supplies and manage inventory.
• Receive deliveries from FEDEX and UPS and schedule outgoing packages.
• Create sales proposals and contracts for sponsorship department and assist in managing sponsorship tickets and other contractual items.
• Payment processing for all departments.
• Oversee & troubleshoot all office equipment for service and supplies needed.
• Monitor supplies for kitchen and keep area tidy.
• All other duties as assigned.

PREFERRED QUALIFICATIONS

• Minimum 3 years’ experience in similar roles in a professional setting
• Proper English, spelling, grammar, punctuation and basic business correspondence formatting
• Basic knowledge and ability to create Excel spreadsheets
• Demonstrates exemplary customer service skills, including dealing effectively with the public both in person and over the phone
• A professional demeanor, ambitious in nature, oriented and the ability to multi-task and think on your feet
• Enjoy being of service to the public and staff
• Pleasant phone voice and professional phone skills
• Highly organized and able to manage multiple projects with attention to detail
• Proactive in external and internal communications
• High level of diplomacy and ability to be confidential with sensitive matters
• Bilingual with English and Spanish preferred

COMPENSATION

This is a non-exempt hourly position that generally works 40 hours per week; some evenings and weekends may be necessary at times. Hourly rate of $20.00 to $24.00, which annualizes from $41,600 - $49,920.

BENEFITS

Medical, Dental, Vision, Aflac, Life/AD&D, Long Term Disability, 401k Plan. Paid time off includes vacation and sick leave. Holiday recognition is based upon organization policy. APPLICATION PROCESS Please submit your resume along with a cover letter outlining your experience and accomplishments related to this opportunity. Email your resume and cover letter to ***email_hidden***.