HR Coordinator

We are seeking an energetic, personable, and detail-oriented HR Coordinator to join our small but mighty Human Resources team. In this role, you will provide comprehensive HR support to our Stage 3 organization across key functional areas, including benefits administration, employee onboarding, training coordination, records management, and payroll administration.

The HR Coordinator plays an important role in fostering our company culture by promoting employee engagement, supporting our core values, and serving as a trusted resource for employees at all levels of the organization. This position will support team members across our U.S. and Canadian locations and requires fluency in both English and Spanish.

This is a Monday through Friday position, working on-site.

Essential Functions

Human Resources Administration

• Serve as a primary representative of the Human Resources department and a trusted resource for employees and management.
• Support the administration of a variety of HR programs, policies, and procedures across the organization.
• Coordinate pre-employment screening processes, including background checks, motor vehicle reports, drug testing, and physical examinations.
• Facilitate the onboarding process by verifying I-9 documentation, conducting new hire orientations, and ensuring a positive employee experience.
• Administer and maintain company vehicle registrations, license plates, and fleet fuel card programs.
• Maintain employee records and HR documentation through accurate filing, scanning, archiving, and records retention practices.
• Ensure compliance with applicable federal, state, and local employment laws and regulations.
• Coordinate and track employee training programs through the company's learning management system (BizLibrary).

Benefits Administration

• Administer employee health and welfare benefit programs and serve as a liaison between employees, the Professional Employer Organization (PEO), benefits broker, and insurance providers.
• Monitor employee eligibility and process benefit enrollments, qualifying life event changes, and terminations.
• Assist employees with benefit-related questions and resolve issues in a timely and professional manner.
• Support the annual Open Enrollment process, including employee communications and enrollment assistance.

Training Administration

• Assist in the development and preparation of monthly training materials and presentations utilizing Canva and other training tools.
• Coordinate logistics for training sessions, including scheduling, materials preparation, and participant support.
• Arrange weekly lunches and ensure training facilities are properly stocked with refreshments and supplies.
• Serve as the primary point of contact for trainees and address questions or concerns throughout the training process.

Payroll Administration

• Support payroll operations by maintaining accurate employee information, processing personnel changes, and assisting with payroll-related inquiries.
• Research and help resolve payroll discrepancies while ensuring timely updates to employee records.
• Process promotions, compensation changes, and employee terminations in HR and payroll systems.
• Assist with timekeeping administration and employee support through Timeco or other workforce management systems.
• Participate in routine payroll audits and reconciliations to ensure data accuracy and compliance.

Culture Ambassador

• Champion the company's mission, values, and culture by leading through example.
• Support organizational initiatives and contribute to a positive, engaging workplace environment.
• Coordinate and participate in employee engagement activities, recognition programs, company events, and team-building initiatives.
• Foster strong employee relationships and promote a culture of collaboration, accountability, and continuous improvement.

Required Knowledge, Skills, and Abilities

• Exceptional verbal and written communication skills with the ability to effectively interact with employees at all levels of the organization.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Positive, professional attitude with a collaborative, team-oriented approach.
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and customer-service mindset.
• Bilingual proficiency in English and Spanish is required.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Canva, Bizlibary, Timeco a plus.

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field from an accredited institution required.
• Minimum of two (2) years of Human Resources experience.
• Two to three (2–3) years of experience administering HRIS platforms and partnering with a Professional Employer Organization (PEO); experience with Questco is preferred.
• Bilingual in English and Spanish required.
• Experience supporting benefits administration, onboarding, payroll, employee records management, and training coordination preferred.

Pre-Employment Requirements

Employment is contingent upon successful completion of the company's pre-employment screening process, which includes:

• Criminal background check
• Drug screening (urine and hair follicle testing)

Requirements

• Demonstrated knowledge of federal, state, and local employment laws, including FLSA, EEO, I-9 compliance, and employee records retention requirements.

• Experience coordinating multiple HR functions simultaneously, including onboarding, benefits administration, payroll support, training coordination, and employee relations.

• Strong customer service mindset with the ability to build positive working relationships across all levels of the organization.

• Proven ability to exercise sound judgment, maintain professionalism, and handle sensitive and confidential information with discretion.

• Experience working in a fast-paced environment with the ability to prioritize competing demands and adapt to changing business needs.

• Proficiency with HR technology platforms, including HRIS systems, applicant tracking systems (ATS), learning management systems (LMS), and electronic recordkeeping systems.

• Ability to work independently while collaborating effectively with cross-functional teams to support organizational goals and employee engagement initiatives.

Benefits

• Employee Health Insurance (100% Employer-paid)
• Family Health Insurance (After 18 months, 100% Employer-paid)
• Life Insurance $50,000 (100% Employer-paid)
• Dental Insurance
• Vision Insurance
• Additional Life Insurance
• Short Term Disability
• Long Term Disability
• EAP
• 401(K) (no match)