Sr. Facilities Coordinator

About the Role

As a CBRE Sr. Facilities Coordinator, you’ll play a key role insupporting one of our clients in the financial services sector. This positionis based onsite at the client’s downtown Boston location and supportsapproximately 500,000 square feet of office space.

As part of our Facilities Management team, you’ll partner closely with clients,landlords, property managers, vendors, and contractors to ensure facilityrequests, maintenance activities, and complex work orders are coordinated andcompleted efficiently. You’ll help maintain strong building relationships,facilitate communication among stakeholders, and support seamless day-to-dayoperations while delivering exceptional customer service in a fast-paced,high-profile environment.

If you enjoy building relationships, solving problems, and keeping workplaceoperations running smoothly, this is an excellent opportunity to make animpact.

What You’ll Do

Serve as the primary communication link between theclient/landlord and various vendors, responding promptly to inquiries andensuring timely, high‑quality service delivery.

Schedule and coordinate repairs with vendors or techniciansbased on work order requests.

Manage the vendor invoice process, including receipt,verification, issue resolution, and coordination with finance for timelypayment.

Analyze data from work order reports to assess vendorperformance, completion timelines, and overall progress.

Maintain accurate documentation, including work orders,proposals, department files, and vendor‑submitted paperwork.

Coordinate office and parking space allocations to supportbusiness needs.

Prepare and deliver presentations to internal departmentsand large groups of employees.

Identify and resolve both routine and non‑routine issueswithin the work area independently, using established procedures.

Evaluate options and select appropriate solutions frompredefined guidelines.

Contribute to team success through the accuracy, quality,and timeliness of services and information provided.

Follow standardized processes while receiving moderatesupervision and guidance as needed.

What You’ll Need

High School Diploma or GED with 2-5years of job‑related experience.

Experience using a ComputerizedMaintenance Management System (CMMS) is required.

Basic financial experience,including tracking costs, reviewing invoices, or supporting budget‑relatedtasks.

Ability to follow standard workroutines and procedures.

Strong communication skills for sharing clear, accurate information.

Working knowledge of MicrosoftOffice applications (Word, Excel, Outlook, etc.).

Strong organizational skills with aninquisitive, problem‑solving mindset.

Basic math skills, includingcalculating percentages, discounts, and markups.

Applicantsmust be authorized to work in the United States without the need for visasponsorship now or in the future.

Why CBRE?

Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Massachusetts Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Sr. Facilities Coordinator position is $35.00 hourly and the maximum salary for the Sr. Facilities Coordinator position is $38.46 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).