Project Coordinator Project Management

Job Details

Company Overview

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the world's leading brands with the development, transformation, and maintenance of their physical sites throughout North America. In collaboration with a diversified base of clients, DAVACO delivers scale, speed, and high-quality solutions that solve tomorrow’s challenges today.

Position Summary

The Project Coordinator provides administrative and operational support for retail and restaurant construction and interior finish-out projects. This role partners with Project Managers, field teams, vendors, and internal stakeholders to support project setup, documentation, labor coordination, procurement, billing, and close-out activities. The Project Coordinator plays an important role in maintaining accurate project information, supporting communication, and ensuring project activities are organized, compliant, and executed efficiently.

Key Duties And Responsibilities

• Coordinate administrative, logistical, and system-related components of assigned projects to support alignment with approved scope, schedule, and budget
• Support Project Managers with project setup, SOP development, scope review, billing structure, and labor planning activities
• Manage project initiation requirements including system setup, documentation, permits, mall requirements, deposits, and internal routing
• Coordinate field labor assignments, task management, and survey distribution using UKG and ClearThread
• Support subcontractor and supplier coordination by confirming onboarding, documentation, pricing, and system setup in Oracle
• Assist with procurement activities including ordering equipment, labor, dumpsters, logistics, and warehousing as required
• Issue and track Purchase Orders and SOVs, ensuring required documentation is executed prior to work commencement
• Support communication with internal teams, subcontractors, and clients, including participation in coordination, pre-construction, and project calls
• Assist with project close-out and financial support activities, including billing documentation, reporting, and reconciliation of open commitments
• Perform other duties as assigned by management, consistent with the scope and responsibilities of this role.

Qualifications

• High school diploma or equivalent with prior administrative experience supporting construction or project-based environments
• Experience working in a construction office or supporting construction-related projects
• Familiarity with Oracle or similar enterprise financial or project systems
• Proficiency in Microsoft Office (Excel), Smartsheet, Procore, Microsoft Outlook, and Windows-based systems
• Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Ability to work independently with a self-directed, motivated, and proactive approach
• Strong written and verbal communication skills, including the ability to communicate clearly and professionally with internal and external stakeholders
• Demonstrated customer service and client support skills
• Ability to maintain confidentiality while handling sensitive project and financial information

Physical Requirements

• Ability to perform repetitive tasks including typing, data entry, and document review
• Ability to sit, stand, and work at a computer for extended periods of time
• Ability to communicate effectively via phone, video conference, and in person
• Ability to navigate office environments, lift and carry items up to 25 pounds, if necessary.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills needed from personnel so classified. All personnel may have to perform duties outside of their normal responsibilities from time to time, as needed.

DAVACO LP is an Equal Opportunity Employer and Supports a Diverse, Inclusive Work Environment

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Drug-Free Workplace

We maintain a drug-free workplace and perform pre-employment, random, reasonable suspicion, and post-accident substance abuse testing. We also perform pre-employment background checks.

Applicants With Disabilities

If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at [email protected].