Benefits & Wellness Coordinator

Primary Objective

To coordinate administration of the City’s employee benefits programs, workers’ compensation cases, and wellness programs, while ensuring full compliance with all policies, rules, and laws, and providing excellent customer service to employees.

Please expect a follow-up email after you apply with more information and next steps.

CITY VALUES & EXPECTATIONS

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Embrace the City’s shared values and contribute towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions

Examples of Duties

• Reviews, monitors, and administers the City's benefits programs, including medical and dental insurance, HSA, HRA, and FSA accounts, short- and long-term disability, life insurance, Employee Assistance Program, and retirement plans
• Coordinates and oversees daily processing and new benefit enrollments, COBRA, terminations, life event changes, beneficiaries, disability, accident, and death claims, and compliance testing
• Ensures that programs and benefits are carried out in accordance with City policies, contracts, and rules, and state and federal laws, such as FMLA, PERA, workers’ compensation, life insurance payouts, and more
• Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
• Conduct orientation meetings with new employees to cover benefits options
• Fully responsible for the annual benefits open enrollment process; prepares and delivers presentation and educational materials; coordinates open enrollment informational meetings; works with vendors for setting up and processing
• Coordinates RFP processes as needed, including requesting and reviewing proposals, forming a review committee, and communicating with the City’s benefits broker and vendors
• Coordinates meetings of the Benefits Committee each year, which includes reviewing insurance costs, analyzing data, and preparing materials.
• Meets with and educates retirees on benefits available after retirement and compliance requirements
• Acts as liaison between employees and insurance carriers to resolve coverage or claims questions
• Maintains up-to-date information on the Affordable Care Act and other relevant state and federal laws, and monitors the City’s benefits programs for compliance
• Monitor compliance with PERA eligibility (retirement and disability)
• Evaluate and revise internal processes to reduce costs and increase efficiency
• Conducts mandatory biennial data collection and submission of EEO-4
• Administers the Public Safety Officer Benefit Reimbursement request process
• Prepares and submits Affordable Care Act (ACA) 1095C and 1095B reports and downloads to the IRS
• Monitors vendor compliance with City contracts and serves as liaison with vendors and insurance brokers
• Partners with the HR Manager with the design of the benefit plan strategies each year
• Coordinates and tracks employee leaves of absence and light-duty restrictions; prepares all associated paperwork and explains employee rights and responsibilities; keeps the supervisor informed as to the status of employee leaves and light-duty restrictions; works with HR Manager on escalated situations
• Administers the employer’s responsibility for workers’ compensation insurance including ensuring completion of First Report of Injury forms and processing, managing injury on duty (IOD) for police, communicating with employees and supervisors, file maintenance, and coordination with Payroll to ensure proper payment per the program
• Participates in Citywide Safety Committee and ensures compliance with OSHA records and reporting
• Administers the City’s random DOT drug testing program for compliance with policies and law
• Completes benefits surveys and prepare reports, analysis, and summaries obtained from the results
• Coordinates a Wellness Committee which administers wellness programs and activities designed to improve employee health and wellbeing; responsible for budgeting for these programs
• Maintains confidentiality of employee information and departmental records
• Complies with Minnesota Data Practices Act and Health Insurance Portability and Accountability Act (HIPPA) regulations
• Provides excellent customer service by offering accurate, thorough and timely information to City employees, ensuring an appropriate amount of empathy dependent on the situation
• Assist with research projects/assignments/related functions to meet HR initiatives
• Performs other related duties as apparent or assigned

Knowledge, Skills & Abilities Required

• Thorough knowledge and understanding of various benefit programs, FMLA, COBRA, Worker’s Compensation, and OSHA rules and regulations
• Ability to communicate with employees and others in an effective, tactful and courteous manner
• Ability to identify problem areas and to recommend and implement corrective action
• Strong organizational skills and the ability to balance multiple, competing priorities
• Ability to maintain confidentiality and appropriately apply discretion to work tasks and information
• Ability to connect with employees and display support and empathy

Minimum/Desirable Qualifications

MINIMUM QUALIFICATIONS

• Bachelor's Degree in human resources, business administration, or related field, and four (4) years of experience in human resources, including benefits administration OR Associate’s Degree and six (6) years of human resources experience, including benefits administration OR SHRM Certification and six (6) years of benefits administration experience
• Demonstrated knowledge of employment laws, including, but not limited to, the Affordable Care Act, FMLA, ADA, FLSA, and applicable statutes
• Proficiency in Microsoft Office products, including Word, Excel, Outlook, and HRIS database program
• Demonstrated ability to maintain strict confidentiality and build trust
• Ability to communicate effectively both orally and in writing

Supplemental Information

Supervision Of Others

This position does not supervise others.

Anticipated Hiring Range: $90,796 – $98,205 Annually

2026 Full Salary Range: $90,796 – $124,260 Annually

Full-Time; Exempt; Non-Union; Benefits Eligible

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

Full Job Description

This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change

Benefits

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program
• Other optional benefits
• Great suburban location, on bus line
• Free employee parking
• (Union contracts may vary from the above list.)

The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?

• Yes
• No

This Question Is To Determine Your Status As a Veteran Under The Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please Check The Statement Below Which Best Describes Your Current Veteran's Status

• I am not a Veteran
• I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability

If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points? If you answer yes, you MUST attach your DD-214 to this application or send/deliver/fax it to the Human Resources Division (Email: ***email_hidden***; Fax: 952-563-8754). Disabled veterans must also supply form FL-802 or an equivalent letter from a service retirement board. Spouses applying for preference points must supply their marriage certificate, the veteran's DD-214 and FL-802 or death certificate. Your veteran's preference points cannot be considered without supporting documentation. All documentation must be received in the Human Resources Division no later than 7 calendar days after the deadline date for the position.

• Yes
• No
• Not Applicable

Required Question