Administrative Assistant

Are You a Detail-Oriented, Organized Multi-Tasker?

Do you thrive in a fast-paced environment where every day is different? Are you someone who keeps everything running smoothly behind the scenes? If so, we want you on our team!

As an Administrative Assistant, you’ll play a key role in supporting our Office Manager and keeping our corporate manufacturing facility organized. From bookkeeping and accounts payable to greeting guests and managing office supplies, you’ll handle a variety of tasks that keep our business operations moving efficiently.

What You’ll Be Doing

• Be the first point of contact – greet guests, answer calls, and provide excellent customer service.
• Support accounts payable & receivable – process invoices, payments, and reconcile transactions.
• Manage office operations – order supplies, maintain inventory, and keep everything organized.
• Assist with vendor relations – respond to invoice inquiries and reconcile disputes.
• Oversee credit card transactions – verify receipts, compile missing documentation, and ensure accuracy.
• Prepare and deposit received checks – ensure timely and accurate processing.
• Help with month-end reconciliations – assist the Office Manager in financial reporting.
• Maintain the employee café – handle ordering, inventory, and the announcement screen.
• Ensure compliance – maintain confidentiality and follow company policies.
• Handle multiple priorities – work in a fast-paced setting with changing deadlines.
• Other duties as assigned by management

Requirements

What We’re Looking For

• Strong organizational skills – you love keeping things in order.
• Ability to juggle multiple tasks – you thrive in a fast-paced environment.
• Experience with A/P & A/R – accounting or bookkeeping experience is a plus!
• Excellent attention to detail – numbers and paperwork are your strengths.
• Great communication skills – professional and friendly with coworkers and clients.
• Tech-savvy – proficient with business software and data entry.
• Positive attitude & willingness to learn – adaptable and eager to grow.
• Ability to work independently and as part of a team – a self-starter with a collaborative mindset.
• Associate Degree or relevant experience – education or experience in administration, finance, or bookkeeping preferred.