Account Clerk II

City of Sacramento

THE POSITION

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Department of Public Works, Parking Services Division, is seeking an Account Clerk II to assist the division’s Fiscal Team. The duties of this position will include accounting duties such as accounts payable, accounts receivable, daily cashiering, reconciliation and journal entry preparation, customer support and account management.

IDEAL CANDIDATE STATEMENT

The ideal candidate will have the ability to focus and manage competing priorities as well as have strong fiscal record-keeping experience, customer service skills and the ability to communicate effectively both verbally and in writing. The ability to meet all deadlines, work independently and with teammates is critical to ensure all contractual obligations are met. Governmental operations experience and strong Excel skills are desirable.

ACCOUNT CLERK I/ ACCOUNT CLERK II

Perform responsible accounting clerical work involving the maintenance of financial or statistical records for the City's centralized accounting system.

DISTINGUISHING CHARACTERISTICS

Account Clerk I

This is the entry level for clerical accounting employees. Employees in this class normally work under close and continuous supervision performing a group of closely related duties according to established procedures. While a variety of tasks may be assigned, each usually fits a familiar pattern and changes in procedure or exceptions to rules are explained in detail as they arise. Under this training concept, positions assigned to the class of Account Clerk II which become vacant may reasonably be filled at the Account Clerk I level.

Account Clerk II

Positions in this class are flexibly staffed and are normally filled by advancement from the lower grade of Account Clerk I, or when filled from the outside, require prior clerical accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. An Account Clerk II works under general supervision and, within a framework of established procedures, is expected to perform a variety of accounting duties with only occasional instruction or assistance.

SUPERVISION RECEIVED AND EXERCISED

Account Clerk I

Immediate supervision is provided by professional accounting or Accounting Technician positions.

Account Clerk II

General supervision is provided by professional accounting or Accounting Technician positions.

Essential Duties And Responsibilities

  • Participate in the preparation of payroll, accounts payable and accounts receivable as well as control and account verification of a centralized accounting system.
  • Maintain various ledgers, registers and journals according to established account classifications.
  • May audit invoices against Purchase orders; research discrepancies; approve for payment and post to the proper account, keeping a running balance of encumbrances to the funds in each of the accounts.
  • May audit various claims for payment including those for travel and Pacific Telephone and SMUD invoices; prepare for check writing and input to data processing.
  • Perform accounting clerical work involved in the administration of the 1915 Public Improvement Assessments and the 1911 Bond Act Program.
  • Initiate accounting transfers.
  • Reconcile general ledger accounts with various registers.
  • Perform various routine clerical duties such as typing and filing.
  • May audit Personnel Action Requests and submit to update the City's employee master file; prepare payroll from time cards submitted.
  • Respond to requests for information from outside agencies regarding employees' status and wages.
  • Research and answer employee and department questions regarding employee salaries and fringe benefits, the status of accounts and payments, the proper coding of transactions and other matters.
  • Prepare a variety of financial statements and costs and statistical reports.
  • Interpret computer reports.
  • Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Qualifications

Account Clerk I

Knowledge Of

  • Modern office practices and procedures.

Ability To

  • Operate a typewriter, calculator and other common office machines.
  • Keep financial and statistical records.
  • Perform varied clerical work.
  • Understand and carry out oral and written instructions.

EXPERIENCE AND EDUCATION

Experience

One year of clerical experience including some financial and statistical record keeping.

Account Clerk II

Knowledge Of

In addition to the qualifications of Account Clerk I:

  • Principles and practices of financial record keeping.
  • Municipal accounting system requirements and procedures.

Ability To

  • Work independently in the absence of supervision.

Experience

Two years of clerical experience with a minimum of one year performing accounting related duties.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

PROBATIONARY PERIOD

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

  • Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
  • Employment applications must be submitted online; paper applications will not be accepted.
  • Employment applications will be considered incomplete and will be disqualified:
    • If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
    • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
  • Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
  • Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
  • If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
  • Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
  • Training and Experience Exam: (Weighted 100%) – The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
  • Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
  • A resume will not substitute for the information required in the T&E questions.
  • Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Account Clerk II examination.
  • Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
  • Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS

For questions concerning this job announcement and the application process:

Bilingual Pay

Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act

The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer

The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

APPLICATION: I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions: https://www.cityofsacramento.gov/HR/employment

  • Yes

PROOF OF EDUCATION: To qualify for this classification you may use any combination of education and/or experience as listed to provide required knowledge, skills, and abilities. I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position. Please refer to the City of Sacramento's Proof of Education Requirements ( https://www.cityofsacramento.gov/HR/employment) for information on accepted documentation.

  • Yes

EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education by time of appointment if I am selected for this position.

  • No units from an accredited college or university
  • Less than 30 semester or 45 quarter units from an accredited college or university
  • 30 semester or 45 quarter units from an accredited college or university
  • 60 semester or 90 quarter units from an accredited college or university
  • Associates Degree
  • 90 semester or 135 quarter units from an accredited college or university
  • Bachelors Degree
  • Masters Degree
  • Doctorate

SUPPLEMENTAL QUESTIONNAIRE: The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.

  • Yes

Describe your accounting experience and the accounting processes you are most familiar with.

Describe your experience managing customer accounts and providing customer service.

TRAINING AND EXPERIENCE EXAMINATION: The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser: https://www.cityofsacramento.gov/content/dam/portal/hr/Divisions/ode/workforce-equity-documents/Full-RGEAP.pdf I understand and agree to the above instructions.

  • Yes

Select the one option that best describes your experience performing clerical tasks such as scheduling, maintaining calendars, writing correspondences, emailing, answering questions, providing resources, and/or responding to requests.

  • Four years or more
  • At least three years, but less than four years
  • At least two years, but less than three years
  • At least one year, but less than two years
  • Less than one year

Select the one option that best describes your experience handling, reviewing, retrieving, updating, maintaining, and/or keeping confidential records or databases.

  • Four years or more
  • At least three years, but less than four years
  • At least two years, but less than three years
  • At least one year, but less than two years
  • Less than one year

Select the one option that best describes your experience providing exceptional customer service to internal and external customers; including those from diverse backgrounds.

  • Four years or more
  • At least three years, but less than four years
  • At least two years, but less than three years
  • At least one year, but less than two years
  • Less than one year

Select the one option that best describes your experience using accounting software and/or databases to accurately and efficiently manage or record time sensitive financial transactions.

  • Four years or more
  • At least three years, but less than four years
  • At least two years, but less than three years
  • At least one year, but less than two years
  • Less than one year

Select the one option that best describes your experience working independently on assigned clerical tasks and/or accounting related duties without supervision.

  • Four years or more
  • At least three years, but less than four years
  • At least two years, but less than three years
  • At least one year, but less than two years
  • Less than one year
  • Required Question
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