Senior Office Assistant (Bilingual Required)

THE NEED

PROMOTIONAL & OPEN OPPORTUNITY

To fill a current vacancy, Bilingual Required (Spanish), 4 hours per day, 12 months per year at the Education Services Center in the Expanded Learning Department.

The established eligibility list will remain in effect for six (6) months, and will be used to fill any future vacancies during that time.

Please read this job bulletin in its entirety for minimum qualifications, recruitment and testing information.

If you are having difficulty applying on-line, you may contact the Applicant Support Line: (855) 524-5627, Monday through Friday from 8:00 am to 5:00 pm.

THE POSITION

Below is a summary of the basic function of the position and scope of responsibilities. For a complete job description ( classification specification), including a list of typical duties, and required skills, knowledge and abilities, please click here or visit the Classified Human Resources Office. Classification specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under the direction of an assigned supervisor, perform diversified and complex clerical duties in support of an assigned school or District office, department or program involving independent judgment and requiring in-depth knowledge of an assigned function.

THE CANDIDATE

Education & Experience

Any combination equivalent to sufficient experience, training and/or education to demonstrate the knowledge and abilities listed above. Typically, this would be gained through: graduation from high school and two years general clerical experience involving frequent public contact.

THE DETAILS

Testing Information

The examination process may be comprised of multiple choice exam, performance assessment, computer skills exam, or any combination of assessment appropriate to determine technical ability to perform the duties listed in the job description.

Applicants meeting the minimum qualifications for the position will be emailed an examination pass. Exam passes will not be sent until after the closing date for the position. A photo ID and the examination pass are required for admittance to the exam.

Step 1: Application Screening (pass/fail) Applications will be screened for minimum qualifications. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application, including work experience. If there is a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the performance examination.

Applicants meeting the minimum qualifications for the position will be emailed an examination pass. Exam passes will not be sent until after the closing date for the position. A photo ID and the examination pass are required for admittance to the exam.

Step 2: Bilingual Exam (written and oral) written scheduled

Date TBD; those that pass the written portion will then be invited to participate in the oral exam scheduled

Date TBD. Applicants must pass both portions of the bilingual examination to move forward to the next step, (performance exam).

Step 3: Performance Exam (weighted 50%) tentatively scheduled Date TBD. Applicants must pass the computer skills examination to move forward to the next step, (qualifications appraisal interview).

Step 4: Qualifications Appraisal Interview(weighted 50%) tentatively scheduled Date TBD.

All applicants must achieve a passing score in each part of the examination process in order to be placed on the eligibility list.

In order to qualify for the bilingual required position, candidates will also need to take and pass the bilingual skills exam which will test applicants on their ability to read, write and speak Spanish.

Additional Salary Information

New Hires – Initial Salary Placement

Education

The District has established criteria in place that recognizes the education and experience new employees bring to their role in supporting students and the services of the District. Upon approval of the Director of Classified Human Resources, a new employee may be provided with advanced step placement up to Step 5 based on the following criteria:

• Additional qualifying experience beyond that required for entry into the class (limited to no more than one step for each two years of experience related to the classification)
• Additional education at the college level beyond the educational requirements established for entry into the class (limited to no more than one step for each two years of education related to the position)

All new hires placed at Step 1 of the salary schedule will advance to Step 2 after successfully completing the six-month probationary period.

Longevity increments are offered based on years of service with the District: an additional 1.20% of base salary after completing 4 years of service, 4.10% at 9 years, 7.08% at 14 years, 10.15% at 19 years, 13.31% at 24 years, 16.46% at 29 years.

Promotional and/or transfer candidates will be placed at the appropriate step in accordance with established Personnel Commission Rules & Regulations.

Education Incentives

All active, regular classified employees are eligible for an education incentive if they possess a college degree which is above and beyond the stated minimum qualifications for their classification.

AA/AS = 2.50%

BA/BS = 4.00%

MA/MS = 5.00%

Ed.D./Ph.D/JD = 6.00%

(Percentage increase on base salary, paid monthly)

Benefits

Please click the Benefits tab above or visit Classified Human Resources for a description of benefits offered.

TO APPLY

Applications may be filed online at: and MUST be submitted by 11:59 PM on the closing date indicated.

Completed applications (including any supplemental applications, proof of licenses or certifications, etc.) MUST be submitted by the above deadlines. Late applications will not be accepted for consideration.

Applications must be sufficiently complete and specific to fully indicate the experience and other qualifications of each applicant. A resume or additional attachments may be included with the application, but may not be submitted in lieu of the required application packet. Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal from employment.

Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request.

GENERAL REQUIREMENTS (Upon Offer Of Employment)

• Employment Verification: The Immigration Reform and Control Act requires that the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
• Individuals selected for employment are required to submit to a tuberculosis risk assessment, and, if risk factors are identified, would then be required to submit to a tuberculosis examination to determine freedom from tuberculosis.
• The District reserves the right to require a job related physical examination and satisfactory results from such an exam.
• Fingerprinting: State law requires that all employees be fingerprinted. AB1610 prohibits employment until the Department of Justice completes its obligations regarding the arrest and conviction information, and from employing a person who has been convicted of a violent or serious felony, as defined.
• All candidates with a conviction record for offenses other than minor traffic violations, must file a conviction record statement with their application. Such a conviction, or failure to report a record of convictions, may bar you from employment.
• Other: Eligibles will be required to provide a current DMV report and/or proof of auto insurance to the Classified Human Resources Department before being certified for a final selection interview for positions that require the employee to drive a district vehicle and/or hold a valid California driver's license.

EQUAL OPPORTUNITY

The Governing Board is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs which ensure that discriminatory practices are eliminated in all district activities. (BP 0410)

HEALTH & WELFARE

Plan Choices Include

• Anthem CDHP PPO 90 with optional health savings account (HSA)
• Kaiser Permanente CDHP DHMO with optional health savings account (HSA)
• Anthem PPO Medical
• Kaiser Permanente HMO Medical
• Cash-in-Lieu option: Full-time employees (40 hours per week) who can prove they are covered by group medical coverage, may opt out of benefits to participate in Cash in Lieu at any time of the year (up to $5,000 per year, paid out in increments of $500 per month (September – June)

Please visit our website for detailed information regarding costs, or you may contact Jodie Argueta in our Risk Management Department at: ***email_hidden*** or 805-641-5000, ext. 1242.

HOLIDAYS

Approximately 14 paid holidays per year.

VACATION

Vacation is earned based on assigned hours. (For example: a new employee working 8 hours/day, 12-months per year will earn one vacation day per month, up to a total of twelve (12) days of vacation per

year. Employees who work less than 12-months per year or less than 8 hours/day shall be entitled to a prorated share of vacation benefits as outlined in the collective bargaining agreement.) Vacation earned increases with years of service with the district.

SICK LEAVE

The district provides for 1 day of illness leave per month worked, with unlimited accumulation for unused days.

RETIREMENT

Public Employees Retirement System (CalPERS) and Social Security

PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.

• Yes, I acknowledge
• No, I do not acknowledge

Please Select The Highest Level Of Education You Have

• Master's Degree
• Bachelor's Degree
• Associate's Degree
• Some college or Certificate(s)
• High School Diploma or equivalent
• I do not have education equivalent to the 12th grade

If you have earned a degree, please indicate the area or major coursework you have in which you were awarded your degree. (If none, type N/A.)

What specific training or coursework have you completed, or certificates do you have that are related to the Senior Office Assistant position? (If none, type N/A.)

How many years of experience do you have providing clerical experience, including frequent contact with the public?

• No related experience
• Less than 2 years
• 2 or more years

Describe the clerical support tasks you have performed in previous positions. Please also include the company/agency you worked for, your job title, and amount of time you served in each position. (If none, type N/A.)

Describe any experience you may have working for a school district and/or in an educational environment supporting students. (If none, type N/A.)

• Required Question