Administrative Assistant

Basic Qualifications

• Previous Administrative Assistant experience or equivalency.
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Experience managing emails, calendars, and schedules.
• US Citizenship is required with the ability to obtain and maintain a Secret security clearance.

Job Description

• Performing normal office functions such as setting up and maintaining files, maintaining calendars, provide phone coverage, interviewing callers and making proper referrals, arranging and support on-site and offsite meetings to include video teleconferences and Microsoft Teams meetings, conferences, and associated catering
• Arranging travel plans for assigned group and preparing expense reports
• Receiving, referring and answering mail
• PowerPoint chart/agenda production and reproduction
• Maintaining team rosters and organizational charts
• Act as the program’s employee engagement lead by developing new and innovative ways to engage with employees including hosting monthly meetings and requesting employee feedback
• Assist with coordinating volunteer support for program events by managing volunteer lists and sending communications regarding logistics
• Providing backup and fill-in for the VP and site director's administrative assistant during absences.
• Supporting customer relations and interfacing including customer visits and meetings, setup of meetings, and coordination of badge access and visit requests with LM Security.

Desired Skills

• Experience with managing and/or assisting employee

morale events including maintaining budget.

• Strong verbal and written communication skills
• At least three years of administrative office or related

experience.

• Experience managing distribution lists and sending large scale communications
• Experience managing Outlook calendars
• Experience setting up, coordinating and running telecom meetings via Microsoft Teams
• Working knowledge of VTC systems
• Experience with Concur expense reporting tool
• Experience with Lockheed Martin administrative systems and processes including LM Procure to Pay (P2P) system
• Ability to collaborate and work effectively in a diverse team environment
• Effective time management skills, ability to organize and prioritize work assignments, and attention to detail

Other Important Information

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to work remotely

Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.