Program Assistant

The IOLA Fund is seeking a skilled and collaborative Program Assistant to join its trusted and mission-driven team. Reporting to the Deputy Director of Programs, the Program Assistant will support the program team with efficient operations and effective grant management.

• Provide administrative and logistical support for grantee communications, community events, and special initiatives, including the Justice Infrastructure Project.

• Support the Senior Program Associate and Government Affairs Coordinator with grantee data tracking for the Annual Report and ad hoc requests.

• Perform annual verification of grantees’ charity status.

• Perform periodic reviews of grantee pre-qualifications and vendor responsibility.

• Data entry and report generation in applicable grant management systems (e.g., SmartSimple and SFS).

• Assist with the creation of payments in the Statewide Financial System (SFS). Qualifications and Education Requirements

• Proficiency with Microsoft Office Suite

• Well organized with the ability to work independently and manage priorities under tight deadlines

Preferred Skills

• A bachelor’s degree

• Computer graphics or data visualization skills

• Experience with New York State systems (e.g., SFS, EDSS, etc.)

• Experience with grant management software (e.g., SmartSimple)

• Previous grantmaking, nonprofit, or government experience

Compensation & Benefits

• Salary: $50,000 - $60,000, commensurate with experience.

• Benefits: health and prescription drug benefits under the New York State Health Insurance Program (Empire Plan), Dental insurance, Vision Care, New York State Flexible Spending Account, NYS-Ride, life insurance, employee assistance program, New York State retirement plan, paid time off, and more.
• IOLA operates in a hybrid work environment.

To express interest, please submit a cover letter and resume to ***email_hidden***.

IOLA is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants. To learn more about IOLA Fund, please visit www.iola.org.