Administrative Assistant

Illumination Health + Home

“Every person deserves compassion, dignity, and the safety of a place to call home.”

Homelessness is the largest social and public health crisis in California. Illumination Health & Home is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IH+H currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

The Administrative Assistant to the CEO provides administrative and organizational support to the Chief Executive Officer, serves as a key partner in ensuring the efficient operation of the CEO's office, and assists with overseeing the corporate office to support a professional, organized, and well-prepared workplace environment.

The pay range for this role is $26.00 - $29.00 per hour. In office role at our corporate office in Santa Ana, CA.

Responsibilities

Executive Support:

Manage the CEO's calendar, including scheduling meetings, appointments, and events
Coordinate meeting logistics and maintain an organized schedule
Screen and prioritize incoming emails, phone calls, and correspondence
Draft, edit, and prepare letters, reports, presentations, and other documents
Coordinate travel arrangements, itineraries, and expense reporting
Track deadlines, action items, and follow-up activities on behalf of the CEO
Manage confidential information with discretion and professionalism

Board and Governance Support:

Assist the CEO with board-related administrative activities as assigned
Coordinate board and committee meeting logistics
Prepare and distribute board packets, agendas, minutes, and supporting materials
Maintain board records, contact information, and governance documents
Track board action items and assist with follow-up communications
Support board member communications under the direction of the CEO
Assist with board orientation materials, annual board calendars, and meeting schedules
Provide administrative support for board retreats, strategic planning sessions, and special board events

Meeting and Project Coordination:

Prepare meeting agendas, materials, presentations, and supporting documents
Attend meetings as requested and record notes, minutes, and action items
Follow up with staff regarding assignments and deadlines
Assist with special projects and organizational initiatives

Corporate Office Oversight:

Assist with overseeing the day-to-day readiness and organization of the corporate office
Order, stock, and maintain office and meeting supplies to ensure adequate inventory levels
Coordinate food and beverage orders for meetings and office events as requested
Support and oversee meetings held at the corporate office, including room setup, supplies, refreshments, and follow-up needs
Communicate with internal staff, vendors, and service providers to support smooth office operations

Qualifications

Required

Associate degree or equivalent combination of education and experience
Minimum of three years of administrative support experience
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Valid CA driver's license

Preferred

Experience working in nonprofit or mission-driven environment
Experience supporting a CEO, Executive Director, or C-suite executive preferred

Benefits

Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
Dental and Vision Insurance
Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
Employee Assistance Program
Professional Development Reimbursement
401K with Company Matching
10 days vacation PTO/year
6 days of sick pay/year
Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans.

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