Administrative Fellow - Onsite Nashville TN

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization

VMG Learning

Job Summary

The Administrative Fellowship is a two-year opportunity working with the CEO and senior leaders of the Vanderbilt Hospitals and Clinic. This position will gain broad exposure to an academic medical center and develop a better understanding of operations, finances, physician services, and patient care services while working on various in-depth projects.

Program Qualifications

Applicants to the Vanderbilt Health Administrative Fellowship Program must be masters-level graduates from programs in Health Care Administration, Business Administration or Public Health.

Program Structure

Within the Vanderbilt Health Administrative Fellowship Program, the 2027-2029 cohort will host one Administrative Fellow.

The fellow will follow the See One, Do One, Lead One structure.

Application Timeline

Application Opens: July 1, 2026

Application Deadline: on or before 11:59 pm CST on Tuesday, August 19, 2026. Application requirements received after the deadline will not be considered.

Interviews: Late August-September

Offers Made: Late September

Fellowship Dates: July 1, 2027-June 30, 2029

Informational Webinars: Late July, details coming soon

Essay responses to the following prompts (500 words limit for each prompt-1500 words total):

Pick 3 words to describe yourself and explain why you chose them.

What are the 3-4 things that every health system CEO should have on his or her agenda?

What is the most common mistake (pick one) healthcare leaders make? How could this mistake be avoided?

Three signed recommendation letters (one from a faculty member from your graduate level academic discipline, one from professional/work experience, and one additional).**

Unofficial Graduate School Transcript(s).

• Please do not submit a cover letter.

We do not sponsor international visas.

Prior to starting the fellowship in July, interested applicants must have a master's degree from an accredited university or program.

Recommendation letters can be addressed to: Admin Fellowship Selection Committee. If needed, recommenders may email the letter for you to the program recruiter, ***email_hidden***

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KEY RESPONSIBILITIES

• Demonstrates ability to implement change for positive outcomes
• Collaborates with Department Heads and appropriate Hospital or Clinic Directors to create goals and service standards for departments.
• Documents service standards in appropriate format.
• Creates and provides training and educational tools for use throughout entity.
• Utilizes effective communication skills to guide staff/teams toward an improved outcome
• Participates in/Observes day-to-day departmental activities/operations to identify process inefficiencies and potential areas that need improvement.
• Communicates effectively orally and in writing to multidisciplinary team members and administrative leadership.
• Gathers/Analyzes and presents data to guide future outcomes
• Gathers data during assessment phase and gains an understanding of departmental functions
• Uses benchmarking tools to compare activities of internal departments to the ideal standard.
• Uses analyses to develop productivity targets, performance measures and redesign the workflow process.
• Makes recommendations for improvement to administrative leadership based on data analyses.
• Provides data analysis for various projects as assigned.
• Demonstrates fiscal accountability
• Evaluates organizational functions and structure to determine the allocation and utilization of resources.
• Identifies and initiates implementation of opportunities to improve efficiencies
• Works with financial staff to help project future budgetary needs based on implementation of new processes as well as anticipated changes within the department.
• Works with Financial Manager for Hospital Administration to model the impact of operational and process changes on the organization. TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

Responsibilities

Certifications

Work Experience

Relevant Work Experience

Experience Level

1 year

Education

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.