Administrative Assistant

Pay,Benefits, & Work Schedule

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Full-time position available with the Parks & Recreation Department, Marketing & Events Division

Pay Range: Starting at $18.98 per hour

Work Location: 4600 E. 63rd St.

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Application Deadline: July 20, 2026

Responsibilities

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What you’ll do

Process wedding and photo permit requests, including responding to initial email inquiries to ensure timely and accurate communication with applicants.

Manage the Loose Park calendar, enter fees in CivicRec, book shelters, and schedule site visits to support organized and efficient facility use.

Provide customer service by answering phone calls and responding to email questions related to permits and payments.

Assist with internal and external events to support successful program and event coordination.

Act as backup receptionist for the KC Parks Administration front desk to maintain consistent customer service coverage.

Complete special projects and reports and perform other duties as assigned to support division operations.

What success looks like

Permit requests and communications are handled accurately and on time

Scheduling and calendar management run smoothly with minimal conflicts

Customers receive clear, helpful responses

Administrative tasks and reports are completed accurately

Events and daily operations are supported without delays

What you get

Experience in event coordination and public interaction

Opportunity to build administrative and customer service skills

Long-term public sector stability

Why this role matters

This role helps ensure park events, permits, and customer interactions are handled efficiently. Your work supports community access to facilities and helps programs run smoothly.

Qualifications

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REQUIRES

High school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience.

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us – Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage

Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off

Enjoy vacation, sick leave, and 13 paid holidays—with accruals that grow the longer you're with us.

Secure Retirement Planning

City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life’s Big Moments

Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance

Get reimbursed for eligible education expenses—invest in your future while you work.

Income Protection

Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided

City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave

Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?

Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City’s Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.

For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.

Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected].

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans’ points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during “wartime” and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code § 4211).