Assistant Project Manager

PDF is growing fast. We have evolved from a traditional commercial flooring contractor into a technology-forward construction company — and we need detail-driven project professionals to help us scale. The Assistant Project Manager sits at the execution core of our business, embedded directly in an active project portfolio and responsible for keeping complex, multi-phase commercial flooring projects moving accurately and on time.

This is not a clerical role. This is a foundational PM role with real responsibility, direct exposure to senior leadership, and a defined runway into full Project Management and beyond. High performers here move up.

ABOUT PROFESSIONAL DIVERSIFIED FLOORING

Founded in 1981 and headquartered in Irvine, CA, Professional Diversified Flooring (PDF) is a leading commercial flooring contractor serving End-Users, General Contractors, Real Estate firms across Los Angeles, Orange County, San Diego, Las Vegas, and Phoenix. With a portfolio spanning corporate offices, healthcare, hospitality, and large-scale institutional projects, PDF partners with some of the most respected General Contractors in the Western U.S.

PDF is in an early stage of hypergrowth — modernizing our operations, scaling our team, and investing in proprietary technology to lead our industry. If you want to grow inside a company as it transforms, and be developed by some of the best leaders in commercial construction, this is your moment.

THE ROLE

The Assistant Project Manager provides critical, end-to-end support across an assigned PM portfolio — from pre-construction coordination and submittal management through field documentation, financial tracking, and project closeout. You will work directly alongside a Project Manager, Senior PM, or Project Executive, learning the full commercial construction lifecycle while owning key operational responsibilities from day one.

You report to a Project Manager, Senior Project Manager, or Project Executive — with real visibility to senior leadership and meaningful opportunities to expand your scope as you demonstrate your capabilities. The best performers in this seat have a clear, supported path into independent Project Management.

WHAT YOU'LL OWN

Submittal Package Management

• Ownership — Take the lead on assembling, coordinating, and tracking comprehensive submittal packages — physical and digital — through customer review and approval cycles.
• Status Tracking — Maintain real-time visibility on all submittals in progress; nothing falls through the cracks.
• Document Control — Manage organized electronic project files in PDF's proprietary operating system — current, complete, and audit-ready at all times.

Project & Schedule Coordination

• Schedule Tracking — Monitor project timelines against established milestones and flag deviations early, before they become problems.
• Material Logistics — Track material lead times, coordinate delivery schedules, and escalate supply chain risks to the PM.
• Communication Hub — Serve as a key internal and external coordination point between the PM, General Contractors, clients, field crews, and internal departments (Estimating, Purchasing, Billing).

Financial Tracking Support

• Budget Monitoring — Assist the PM in tracking project costs against proposed budgets — identifying variances and supporting course corrections in real time.
• Change Order Support — Document potential site conditions and scope changes during field visits; assist with change order identification and tracking.

Field Support & Documentation

• Site Visits — Accompany the PM on job site visits to observe installation progress, confirm site conditions, and document issues with precision.
• Issue Documentation — Capture and log field findings accurately; turn observations into actionable information for the PM team.

Labor Coordination Assistance

• Crew Communication — Support the PM in communicating with subcontracted installation crews to optimize scheduling and workforce allocation across concurrent projects.

Business Development Support

• Relationship Support — Assist in maintaining existing client and supplier relationships; help identify and develop new opportunities within the PM's portfolio.

Project Closeout

• Closeout Execution — Drive closeout activities end-to-end — punch list management, final documentation coordination, warranty and maintenance file assembly, and timely financial closeout.

WHO YOU ARE

We are looking for someone who does not need to be managed. You are detail-obsessed, driven, and take full ownership of your work. Specifically, you bring:

• Relentlessly detail-oriented — you catch errors others miss
• Highly organized with a natural instinct for systems and process
• Ambitious and growth-minded — you are building a career, not filling a seat
• Strong decision-making ability under pressure and tight deadlines
• A go-getter mindset — you raise your hand for more responsibility
• Excellent written and verbal communication skills across all levels
• Tech-savvy and comfortable in fast-paced software environments
• Able to manage complexity across multiple concurrent projects
• Collaborative across teams and with all levels of leadership
• Calm, solutions-oriented, and resourceful when things move fast
• Hungry to learn the commercial construction industry end-to-end
• Must have a valid driver's license and reliable vehicle (site visits within approx. 30 miles)

MINIMUM REQUIREMENTS

• Bachelor's degree in Construction Management or a related field — OR — a minimum of 3 years of administrative or project coordination experience in commercial construction
• Foundational ability to read construction plans, blueprints, details, and specifications
• Demonstrated ability to manage multiple high-priority tasks in a deadline-driven environment
• Proficiency in SalesForce, Google office; comfort with construction management or project tracking software
• Must be available full-time, in-office (team collaboration is very important for our growing culture)
• Ability to occasionally lift up to 50 lbs

WHAT YOU GAIN

Growth, Mentorship & Opportunity

You will be trained and developed by some of the best leaders in the commercial flooring and construction industry. As PDF scales, the people who perform in this role will have real, defined pathways into Project Management. You will be here at the beginning of something — and that matters.

This is not a company where you clock in, do your work, and leave. This is a championship culture built on collaboration, accountability, and a shared drive to win. We hire people who want to be here — and want to grow.

COMPENSATION & BENEFITS

Starting compensation is $80,000, with the potential to scale to $90,000+ following the first year, contingent upon prior experience and demonstrated performance. We also offer eligible employees the opportunity for a discretionary performance bonus. For high-performing Assistant Project Managers who may not yet meet the tenure requirements for the standard calculated performance bonus, we consider discretionary bonus awards to recognize exceptional contributions. A comprehensive benefits package is included, and additional details will be provided to qualified candidates during the interview process.

HOW TO APPLY

InMail or email Rose Shirazi directly at ***email_hidden***.