Office Assistant

Department

Fine Arts Center-OPS

Compensation

Job Functions

• Pleasantly greeting and directing visitors

• Answering incoming calls on a multiline phone system and transferring accordingly

• Checking voicemails for main line and various staff members and transcribing messages

• File creation, scanning, photocopying, faxing

• Receiving and sorting incoming mail

• Running errands to other departments on campus and occasionally to off campus vendors as necessary

• Uploading documents to departmental drives and EMS

• Inventory office supplies and create orders as necessary

• Maintain concession stand inventory, place orders, receive deliveries, and pickup supplies as necessary

• Maintain schedule of availability for shared use practice rooms and unlock/lock for Monday-Friday use

• Maintain inventory of table linens based on event schedule. Order, pickup and drop-off (on campus) and maintain organization of laundry room

• Maintain copies of purchase receipts and direct appropriately for payment processing

• Assist with deposits, including data entry in deposit log, delivery of deposits to campus drop box, and filing

• Maintain bi-weekly timesheet reconciliation spreadsheet for employees

• Assists event coordinators in preparing and distributing event paperwork, including signage, event notes, crew sign-in sheets, etc.

• Provide potential clients with basic facility rental information as directed by the Event Coordinators

• Provides office coverage when full-time staff are in meetings, managing events or at lunch

Marginal Functions

• Occasionally assist with event set up, execution or clean up as directed by the Event Coordinators

• Other duties as assigned by Event Coordinators

Required Qualifications

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.