Events Coordinator

About Atlas Network

At Atlas Network, you can use and grow your meeting planning experience to serve amazing people working for freedom in 100 countries and counting. As part of the Global Meetings & Events team, you will be helping to plan and execute five Liberty Forums each year where our global partners gather to change the world. Each year, Atlas plans a Liberty Forum in Latin America, Europe, Africa, and Asia in addition to our grand finale in New York City. If you’re looking for a rewarding career where you can be part of making a positive impact for generations to come and to join a team that values your creativity and your personal and professional fulfillment, you may be a great candidate for a role with Atlas Network. Excited yet? Check out more about the role and learn how to apply below.

The Events Coordinator supports the execution, production and logistics of Regional Liberty Forums (RLFs), Liberty Forum and Freedom Dinner and small meetings under the guidance of the Director of Events. This role is crucial in ensuring seamless execution of events and requires a high-performing and enthusiastic individual who can provide superior customer service and enjoys maintaining processes and procedures.

Core responsibilities for this position include but are not limited to:

• Coordinate and execute RLFs and small meetings in collaboration with the Director of

Events.

• Assist in managing the Request for Proposal process and site selection for small

meetings and RLFs.

• Request quotes from AV companies for RLFs and assist in the negotiating process.
• Coordinate vendors including venue, audiovisual, transportation, entertainment, translation and exhibitors to ensure smooth event operations.
• Manage printed and digital designs with the audiovisual provider and Atlas Network Marketing team to create the layouts of the events production.
• Manage the setup and breakdown of events and ensure all meeting rooms are set up according to the meeting requirements.
• Drive consistency in the shared google drive and Monday.com boards.
• Manage and track the department's payments through Salesforce.
• Conduct post-event evaluations, assist in final bill reconciliation and prepare reports for continuous improvement.
• Manage the speaker travel for our Regional Liberty Forum.
• Back-up for the Event support email through Cvent.
• Provide any Events information to fulfill funding proposals.
• Packing and organizing all meeting materials for RLFs and LFFD.

Required Qualifications

• 2+ years of relevant event/meeting planning experience.
• Proficiency in Microsoft 365 Suite (Word, Outlook, Excel, PowerPoint).
• Proficiency with Google Workspace (Mail, Sheets, Docs, Drive, Meet, Calendar, Chat, Slides, Forms).
• Proficiency with Monday.com and Salesforce.
• Ability to exercise discretion and provide superior customer service.
• Excellent project management skills with the ability to balance competing demands.
• Strong communication skills, with the ability to interact professionally with diverse stakeholders.
• Attention to detail and ability to produce high-quality work.
• Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field (or equivalent practical experience).
• Proficiency in Spanish or another language (written and spoken) is strongly preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• Excellent communication and interpersonal skills with the ability to interact professionally with diverse stakeholders.
• Must be legally eligible to work in the United States without the need for sponsorship, now or at any time in the future.

Preferred Qualifications

• Familiarity with principles of liberty, free-market economics, or related fields.
• Experience working with international stakeholders and multicultural environments.

Travel Requirements

• Domestic and international travel required (minimum 5 trips annually).
• Typical trips range from 4–7 days.
• Must possess or be able to obtain a valid passport.

Location

Preference will be given for candidates that live within the DC Metro area. We will not be considering international applicants.

Tangible Benefits

• Competitive Compensation: We offer competitive salaries commensurate with experience and qualifications.
• Flexible Work Arrangement: This position offers in-person or hybrid work options. During the first 90 days, a minimum of four days per week in the office is required.
• Health/Dental: Full-time employees are eligible to enroll in the Atlas Network employees health benefits program which includes health, dental and vision plans. Employees can enroll as an individual, employee and spouse, or as a family.
• Metro/Parking Allotment: Atlas Network provides metro reimbursement up to $135/mo. If the employee prefers to drive, we’ll provide a parking spot in our garage.
• Professional Development: Atlas Network is committed to the continued growth and development of our team members. Staff are encouraged to pursue professional development opportunities with support coordinated through departmental planning and budgeting to ensure meaningful career growth and skill development.

Intangible Benefits

• Meaningful Work: Develop a diverse and deep knowledge about work being done to advance human freedom all over the world;
• International Exposure: Get to know brave and inspiring leaders in the world’s most difficult places;
• Collaborative Environment: Work alongside a talented and supportive team dedicated to achieving our shared goals. Experience a collaborative work culture where team members actively support and uplift each other, fostering a positive and encouraging work environment.

How to Apply

To apply, please email a resume and a cover letter including salary requirements to: ***email_hidden***. Candidates must be based in the United States and eligible to work in the U.S. without the need for visa sponsorship now or in the future. Atlas Network is an equal opportunity employer.

The salary range for this role is $55,000-$62,000.