Payroll & Workforce Administration Supervisor

We are seeking an experienced Payroll & Workforce Administration Supervisor to lead payroll administration and support critical workforce functions across our expanding organization. This position is ideal for a highly organized professional who thrives in a fast-paced construction environment and possesses extensive experience with Certified Payroll and prevailing wage compliance.

Position Summary

The Payroll & Workforce Administration Supervisor will oversee all payroll processing activities while supporting key workforce administration functions including onboarding, employee records management, benefits administration, compliance, and employee relations. This role requires a strong understanding of construction payroll, certified payroll reporting, prevailing wage requirements, and multi-state employment practices.

Key Responsibilities

• Payroll Administration
• Manage weekly payroll processing for salaried and hourly employees
• Manage Certified Payroll Reports in compliance with federal, state, and local prevailing wage requirements
• Ensure compliance with Davis-Bacon Act, prevailing wage laws, union reporting requirements, and public works regulations
• Review employee time records, job cost coding, and labor allocations for accuracy
• Process garnishments, deductions, benefit contributions, and payroll tax filings
• Coordinate payroll audits and respond to agency requests
• Reconcile payroll-related general ledger accounts and support month-end close activities
• Maintain payroll records and ensure compliance with all applicable regulations
• Review and process quarterly and annual state/federal payroll reporting

Workforce Administration

• Coordinate employee onboarding, orientation, and new hire documentation
• Maintain personnel records
• Administer employee benefits and assist with annual open enrollment
• Support employee relations, policy administration, and performance management processes
• Assist with hiring activities
• Ensure compliance with federal, state, and local employment laws
• Support safety training documentation and compliance tracking

Qualifications

• Required Minimum 5 years of payroll experience in the construction industry
• Minimum 3 years of supervisory or leadership experience
• Extensive Certified Payroll experience is required
• Strong knowledge of prevailing wage regulations, Davis-Bacon requirements, and public works reporting
• Experience processing multi-state payroll
• Working knowledge of payroll taxes, wage and hour laws, and employment compliance
• Proficiency with payroll software, HRIS systems, and Microsoft Excel
• Excellent attention to detail, organization, and problem-solving skills
• Preferred
• Bachelor's degree in Human Resources, Accounting, Business Administration, or related field
• CPP (Certified Payroll Professional) certification
• Experience with construction ERP systems such as Arcoro, Vista by Viewpoint, Foundation, Spectrum, or similar platforms
• Union payroll experience

What We Offer

• Competitive salary based on experience
• Comprehensive medical, dental, and vision benefits
• 401(k) with company match
• Employee Stock Ownership Program (ESOP)
• Paid vacation and holidays
• Professional development opportunities
• Stable, long-term career growth with a successful and expanding organization

Compensation

$75,000 - $85,000 annually, depending on qualifications and experience.

If you are an experienced payroll professional with a strong background in certified payroll and construction workforce administration practices, we encourage you to apply and become part of our growing team.

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