Administrative Assistant/ Attendance Clerk

Administrative Assistant/Attendance Clerk - 10 Month Position

St. Hubert Catholic High School for Girls

Email Resume to Karen Kondrad ***email_hidden***

Position Summary

Performs administrative and office support activities for the Assistant Principal for Student Services. Performs a variety of routine clerical work, following prescribed procedures, to accurately record student attendance and tardiness in an automated system for the school. A high degree of attention to detail and accuracy in recordkeeping is essential to perform these duties as well as discretion and confidentiality.

Duties and Responsibilities

• Inputs and logs all student absences and tardiness into an automated system;

• Issues passes to students that arrive late to school and enters computer program with reason for tardiness;

• Prepares and mails form letters to parents notifying them of their child’s excessive absences and/or lateness;

• Distributes letters regarding absences to appropriate department or teacher and maintains copies in office;

• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance;

• Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators and the Office of Catholic Education;

• Calls parents to confirm and determine reason for student’s absence;

• Uses phone or email to request and give routine information to parents and school administrative personnel;

• Issues and processes all requests for early dismissal and verify parental consent;

• Maintains files of school district attendance records;

• Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software for performing work assignments;

• Provides limited administrative support for Guidance Department;

• Manage graduate transcripts;

• Manage diploma requests from graduates;

• Track college acceptances, scholarships and financial aid awards;

• Makes copies for faculty twice a week;

• May perform other tasks, as needed.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES

Knowledge of office terminology, procedures and equipment; working knowledge of computer software applications to produce various formats, such as correspondence and reports; ability to understand and carry out oral and written instructions; ability to file alphabetically; ability to deal with people effectively; ability to establish and maintain effective working relationships with students, parents and school personnel; ability to use computer applications such as spreadsheets, word processing, e- mail and database software; accuracy; discretion; tact; courtesy; good judgment; reliability.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE

High School Graduate

Administrative Assistant/Attendance Clerk is a 10 Month position.

Salary and Benefits

Salary competitive and commensurate with experience and full benefits.

The deadline for application is July 23, 2026

PA required clearances and Safe Environment Certification, will be required before employment can begin.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

Interviews will be granted to the most qualified applicants. Applicants must be practicing Catholics as verified by the pastor of the parish in which the applicant is registered. The Office of Catholic Education may waive qualifications relating to experience and education if such a waiver is warranted by other considerations.