Executive Assistant to the General Manager

Job Title: Executive Assistant to General Manager

Department: Operations

Reports To: General Manager

FLSA Status: Exempt

SUMMARY

The Executive Assistant to the General Manager at GALE Hotels plays a pivotal role in supporting the overall operations and management functions. This position requires a proactive and organized individual who can efficiently handle administrative tasks, coordinate schedules, and contribute to the smooth functioning of the hotel.

RESPONSIBILITIES

· Provide high-level administrative support to the General Manager, including calendar management, travel arrangements, and correspondence.

· Assist in preparing and organizing meetings, presentations, and reports for the General Manager.

· Coordinate communication between various departments, ensuring effective information flow.

· Collaborate with Human Resources to support the recruitment process, including scheduling interviews and onboarding new team members.

· Manage and maintain confidential files, records, and documents for the General Manager.

· Assist in residential sales efforts, including client communication and prospect follow-ups.

· Act as a liaison between the General Manager and department heads, ensuring seamless communication and execution of tasks.

· Assist in budgetary and financial tasks, including expense tracking and reporting.

· Monitor and respond to emails, phone calls, and inquiries on behalf of the General Manager.

· Handle special projects and assignments as directed by the General Manager.

Requirements

QUALIFICATIONS

· Proven experience as an executive assistant or in a similar role.

· Excellent organizational and multitasking abilities.

· Strong communication skills, both written and verbal.

· Proficient in Microsoft Office Suite (Outlook, Word, Excel).

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Detail-oriented and able to work independently with minimal supervision.

EDUCATION AND/OR EXPERIENCE

· Bachelor’s degree in business administration, Hospitality, or a related field preferred.

· 2+ years of experience in an executive support role.