Grant Vouchering Specialist

Position Description

Position Summary

The Grant Vouchering Specialist is responsible for preparing and submitting grant reimbursement requests and financial reports for LawNY's portfolio of federal, state, and private grants. This position ensures timely and accurate vouchering, maintains required financial documentation, and supports compliance with funder requirements. The Grant Vouchering Specialist works closely with the Grant Fiscal and Compliance Administrator, Executive Director, Finance Department, and program staff to support grant administration and financial reporting.

Grant Reporting and Vouchering

Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines.

Prepare and maintain individual project budgets.

Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting.

Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission.

Reconcile grant expenditures with accounting records and approved grant budgets.

Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant-related fiscal matters.

Grant Monitoring and Compliance

Monitor grant expenditures to ensure compliance with approved budgets and funding requirements.

Maintain grant financial files, supporting documentation, and audit-ready records.

Track reporting, reimbursement, and grant deadlines to ensure timely submissions.

Assist in preparing documentation for grant monitoring visits and audits.

Coordinate with program and finance staff to resolve grant-related fiscal issues and ensure compliance with funding requirements.

Compensation Package

The beginning salary for a Bookkeeper at LawNY with no experience is $37,487 and the salary for a Bookkeeper with thirty years of experience is $65,687. Salary will be based on experience. LawNY is a qualifying employer for the Public Service Loan Forgiveness program(PSLF).

LawNY Provides An Excellent Package Of Fringe Benefits Including

94% Employer paid Medical Premium with 100% Employer paid in-network deductible

100% Employer paid Dental Insurance

100% Employer paid Life Insurance

100% Employer paid Enhanced Short-term Disability

100% Employer paid Long-term Disability

Vision Insurance

20 Paid Vacation days per year

12 Sick days per year

5 Personal days per year

13.5 Holidays plus 2 floating Holidays per year

35-Hour Work Week

Hybrid Work Schedule (new staff are able to work from home up to 3 days per week. After 6 months, this increases to 5 days per week with Manager approval, as workload permits)

Organization Information

Legal Assistance of Western New York, Inc. (LawNY) is a not-for-profit law firm that provides free civil legal services to clients with low-income in a 14 county area of Western New York, the Finger Lakes, and the Southern Tier. LawNY has seven fully staffed field offices in Bath, Elmira, Geneva, Ithaca, Jamestown, Olean and Rochester, satellite offices in Lakeville and Lyons, and a business office in Rochester.

LawNY has been providing high quality legal representation for 54 years, and today has over 180 employees, including attorneys, paralegals, and a legal support team who work closely across areas of specialization to bring a holistic approach to addressing legal issues affecting our clients and community.