Financial Director

JOB TITLE Finance Director

QUALIFICATIONS

Salary Required Qualifications -Based on qualifications

10 years direct experience, 15 years preferred Bachelor’s degree in a related field

CLASSIFICATION

Full Time, Salary-Exempt

LOCATION

Santa Fe

SUMMARY

This position is responsible for the overall financial management of the organization, including compliance with generally accepted accounting standards and state and federal requirements, internal financial controls, the annual budget, and the annual audit. The Finance Director also oversees daily financial management and recurring processes such as including payroll, accounts payable, accounts receivable, financial grant management, and procurement.

DUTIES & RESPONSIBILITIES

Duties

Percent of total

Daily financial management and oversight of recurring processes

45%

Compliance and internal controls

20%

Development and management of annual budget

15%

Management of annual audit

10%

Other duties or special projects

10%

EXAMPLES OF WORK PERFORMED

Daily Financial Management and Recurring Processes

· Review and approves biweekly payroll

· Review and recommend approval of accounts payable and accounts receivable transactions

· Forecasts revenue and expenditures to manage cash flow and for strategic decision making

· Work with program managers to complete and submit accurate and timely financial grant reports and draw down/reimbursement requests

· Responsible for implementation of and compliance with grant financial requirements

· Review and approve procurement instruments

· Review and recommend approval of agreements and contracts

· Oversight of grant, contract and procurement start and end dates

Compliance and Internal Controls

· Ensure compliance with governmental accounting standards (GASB) and applicable federal, state and local regulations

· Develop and implement financial policies, internal controls, and procedures (COSO Framework)

· Maintain financial security by establishing and following internal controls

· Improve financial management and control by evaluating and designing financial systems

· Responsible for regular financial reports for management and the governing body, including budget to actual, balance sheet, cash flow statement, encumbrances, and other reports

· Responsible for and documents financial transactions by entering account information

· Responsible for all financial actions by analyzing accounting options

· Substantiate financial transactions by auditing documents

· Reconciles financial discrepancies by collecting and analyzing account information

· Analyze data and financial information to support strategic decision-making

Annual Budget

· Responsible for developing the annual budget with input from directors and program managers

· Monitors and administers the annual budget, including any budget adjustment requests

· Provide current financial information to the Executive Director, directors and program managers

· Develops and maintains the capital asset and depreciation schedule

· Works with the Executive Director to develop the organization’s Infrastructure Capital Improvement Plan (ICIP)

Annual Audit

· Serve as the organization’s primary point of contact for the annual audit

· Responsible for completing annual SEFA (Schedule of Expenditures for Federal Award)

· Oversee collection and delivery of all documentation and samples requested by the auditor

· Draft the organization’s Management Discussion and Analysis (MD&A)

· Develop and implement, and be responsible for corrective action plans in response to audit findings

· Schedule audit entrance conference, exit conference and presentation/s to include the Executive Director and the governing body

Other

· Oversee special or programmatic audits

· Responsible for long-term financial planning, including forecasting revenues and expenditures and potential investments

· Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

· Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Maintains office staff by recruiting, selecting, orienting, and training employees. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; participating in professional societies.

· Contributes to team effort by accomplishing related results as needed.

· Other duties as assigned or necessary to meet the goals and objectives of NCNMEDD.

SKILLS REQUIRED

Specific to Position

· Mastery of computerized accounting and payroll systems

o Experience with Abila MIP accounting and isolved payroll systems is preferred

· Advanced office and computer skills including Microsoft Office, particularly Excel, Word, and Outlook, as well as use of databases

· Mastery of budgeting principles and practices

· Knowledge of federal and state regulations and policies

· Ability to accurately reconcile, interpret, analyze, summarize, and compile data

· Detail-oriented with excellent organizational skills

· Excellent customer service, verbal, and written communication skills

· Ability to work independently, prioritize tasks, and meet deadlines

· Advanced managerial and supervisory skills

General

· Good managerial and supervisory skills.; Ability to make good, sound judgment decisions

· Ability to assess and prioritize multiple tasks, projects and demands

· Application of problem solving techniques

· Ability to independently plan and organize projects

· Maintains effective working relationships with NCNMEDD staff, partner organizations, and consumers

· Demonstrates behavior that maintains the organization credibility, integrity, and positive image in the community

SUPERVISORY RESPONSIBILITIES

This position is responsible for supervising the Assistant Finance Director and Procurement Specialist.

PHYSICAL DEMANDS

This position requires basic physical demands for working in an office environment including sitting for long periods, using computers and other typical office equipment, driving vehicles, carrying documents, and walking.

TRAVEL

Travel is not a requirement for this position. However, some professional development opportunities may require in-state or out-of-state travel.

TRAINING

Training in governmental financial management, federal Uniform Administrative Requirements (2 CFR Part 200), MIP accounting system , isolved payroll system, State of New Mexico, and federal grant reporting systems, and NCNMEDD financial policies is required for this position. Standard training for all employees will be applied to this position as well as any training deemed beneficial by management in the future.

DECISION-MAKING

This position requires the use of discretion and independent judgment with respect to matters of significance for the agency as well as typical decision-making responsibilities required in a day-to-day office working environment.

COMMUNICATIONS

Reports to the Finance Director and interacts with NCNMEDD employees and vendors/contractors; the NCNMEDD Board of Directors; local, state, and federal agencies; state and local elected officials; the public; and non-profit, private, and/or corporate entities.

EQUIPMENT USED

Typical office equipment will be used such as computers, calculators, phones, copier/printers, projectors, and company vehicles.

WORK ENVIRONMENT

This position will work in a standard, smoke-free, indoor office environment with other staff.

CONDUCT

The North Central New Mexico Economic Development District (NCNMEDD) has a direct and vital impact on the quality of life for those we serve. Accordingly, the services we provide require honesty, impartiality, and fairness, and must be dedicated to the protection and promotion of public health, safety, and welfare. As an employee and representative NCNMEDD and its Board of Directors, all personnel are required to exhibit and practice the highest standard of honesty and integrity and must perform under a standard of professional behavior that requires adherence to the highest principles of ethical conduct in all aspects of the position.

APPLICATION DETAILS

· Salary will vary based on qualifications.

· Position will remain open until filled.

· NCNMEDD provides Public Employee Retirement Association of New Mexico (PERA) retirement.

· Quality benefits package includes medical, dental, retirement and paid time off.

· Finalists for this position must successfully complete all pre-employment screening and requirements prior to commencing employment.

· Contact Stephany Anguiano, Human Resources Specialist at ***email_hidden*** with questions.