Ministry Assistant to the Pastor and Education Ministry

“MINISTRY ASSISTANT FOR PASTORAL AND EDUCATION MINISTRIES”

Principal Function: The Ministry Assistant for Pastoral and Education Ministries is responsible for performing

secretarial duties related to the Pastors and She/He shall be directly responsible to the Associate Pastor.

I. Relationships

She/He is to be a person of unquestioned Christian experience and commitment.

She/He is to be loyal to the activities and ministry of this church. Church membership

and a Personal relationship with the Lord is required and is a guideline to her/his lifestyle.

In the performance of her/his duties herein described and such other duties as may be

assigned to her/him in the future, she/he is responsible to the Church Administrator.

II. Responsibilities

• Type, file and/or prepare all correspondence and related materials for the Pastor and the

Youth Pastor in their areas of work.

• Serve as receptionist for the Pastor, make appointments, receive visitors and phone calls.
• Prepare and record daily on the prayer line the Hospital and Prayer list. Keep the Pastors

informed as to deaths, illnesses and other crises of the membership. Contact members

listed at home on the Hospital & Prayer List and report to Pastors.

• Maintain an up-to-date Personnel file including sick leave, vacation, etc., on each called

staff member, support staff, custodial staff and yourself.

• Schedule Baptismal services with candidates and the Pastor and prepare the area with the

necessary supplies.

• Schedule Weddings, work with families to communicate church policies and fees, prepare

wedding certificates, and mail licenses.

• Serve in special relationship with the Chairman of the Deacons, and officers, Women’s

Enrichment Ministry, Homebound Ministry, and Carpenters for Christ for their secretarial

needs.

• Maintain the Master Church calendar and provide other calendars as needed, which includes

responsibility for assigning rooms, providing custodians with room setup requirements and

seeing that this stays current.

• Serve as secretary to the church staff in their weekly meetings.
• Maintain an accurate chronological file of all church additions.
• Train and/or supervise any volunteer clerical workers needed in the performance of her/his

duties.

• Keep the Sunday School records up to date weekly on computer and prepare reports for

weekly and quarterly reports.

• Maintain our Social Media presence as well as the website.
• Perform other duties as assigned.

III. Remuneration

• Her/His salary and benefits package will be based on the recommendation of the Associate

Pastor and subject to the approval of the personnel committee and the church.

• Sick leave, vacation, and any other compensatory time will be taken on approval by the Administrator.

All time off shall be in accordance with the previously approved policies of Hills Baptist Church. It is expected

that she/he will exercise every care and prudence that any absence not impede or otherwise depreciate the

success or spirit of any phase of the church program.

IV. Remarks

• She/He is required to maintain office hours of 8:30 – 5:00 P.M. Monday –Thursday and 8:30-12:00 on Friday.

Lunch break will be for one hour.

• Lunch break will be taken on a rotating basis between the hours of 11:00 A.M. and 1:00 P.M.
• It is understood that this secretary will willingly care for the duties of others who may be absent

or need to leave their desk or in the event of a staff vacancy. Front desk absences will be handled

on a rotating basis throughout the day.

• Dress and demeanor of this secretary will reflect a Christian Commitment and desire to share the

message of Christ with all who enter the church office.

• It is understood that the loyalty and confidentiality of this secretary is to be unquestioned. Violation

of the integrity of her/his job shall be grounds for dismissal.