Bilingual Payroll & Workforce Coordinator (English/Spanish)

Bilingual Payroll & Workforce Coordinator (English/Spanish) | Tarpon Specialty Services | Aransas Pass, TX

Own weekly payroll operations for a fast-moving industrial staffing company on the Texas Gulf Coast. If you're highly organized, fluent in English and Spanish, and thrive when accuracy and deadlines are non-negotiable — this role was built for you.

Position Overview

Tarpon Specialty Services is seeking a Bilingual Payroll & Workforce Coordinator to manage end-to-end weekly payroll for a growing skilled trades staffing operation supporting construction, manufacturing, shipbuilding, and industrial projects across Texas. This is a central, high-accountability role — you'll be the primary payroll resource for employees, subcontractors, and clients alike.

Key Responsibilities

• Process weekly payroll using QuickBooks and ADP across multiple job sites and up to 10 subcontractor entities
• Receive, review, and reconcile employee timesheets every Monday — verifying regular time, overtime, per diem, and all payroll adjustments for accuracy
• Serve as the primary payroll resource for Spanish-speaking employees — assisting with pay stubs, direct deposit setup, payroll questions, and online portal navigation
• Prepare weekly payroll cost reports for the accounting department
• Track employee attendance, tardiness, absences, per diem eligibility, and payroll exceptions
• Maintain accurate employee rosters, job assignments, and confidential workforce records
• Coordinate with client payroll departments to resolve discrepancies and timekeeping issues in a timely manner
• Ensure payroll is processed accurately and on schedule — every week, no exceptions

Requirements

• Fluent in both English and Spanish — required
• Demonstrated experience processing payroll through QuickBooks and ADP
• Advanced proficiency in Microsoft Excel, Outlook, Teams, and the Microsoft Office Suite
• Strong analytical and problem-solving skills with exceptional attention to detail
• Ability to manage multiple deadlines simultaneously in a fast-paced environment
• Professional communication and customer service skills — comfortable supporting field employees and client contacts alike

Preferred Experience

• Payroll experience in industrial staffing, construction, manufacturing, or shipyard environments
• Multi-company or multi-site payroll administration
• Prevailing wage, per diem administration, overtime calculations, and certified payroll
• Familiarity with Davis-Bacon wage requirements
• Experience coordinating with multiple subcontractors and client payroll departments

About Tarpon Specialty Services

Tarpon Specialty Services is a Gulf Coast-based skilled trades staffing firm supporting large-scale industrial, construction, and energy projects across Texas and beyond. We connect experienced craft professionals with Tier-1 contractors and owners who demand quality, reliability, and safety.

Tarpon Specialty Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.