Accounts Receivable Specialist

Summary

The Accounts Receivable Specialist will primarily manage the accounts receivable function, including posting payments, maintaining customer accounts, and ensuring timely collections. This role will also provide support to the accounts payable team as needed. The position reports to the A/P & A/R Supervisor and contributes to the overall financial operations of the company.

Key Responsibilities

• Post cash, wire, and lockbox receipts to the A/R sub-ledger.
• Maintain accurate records of invoices, debit, and credit memos.
• Email/mail customer invoices and credit memoranda promptly.
• Send weekly customer statements and follow up on outstanding balances.
• Handle continuous collections via phone and email; maintain strong customer relationships.
• Investigate and resolve account discrepancies by working with sales and customers.
• Process valid deductions and resolve unauthorized deductions per company procedures.
• Reconcile Accounts Receivable before month-end close.
• Assist with cash application and other A/R-related tasks as needed.
• A/P Support: Help process vendor invoices, match invoices with checks, and assist with check runs when required.

Skills & Requirements

• High School Diploma or equivalent; 3+ years in A/R or combined A/R and A/P roles.
• Strong communication and organizational skills.
• Proficiency in SYSPRO (or similar ERP) and Microsoft Office (Excel required).
• Attention to detail and ability to prioritize tasks with urgency.
• Familiarity with manufacturing environment is a plus.