Executive Assistant to HRBP VP - #1694488

LanceSoft, Inc.


Date: 2 weeks ago
City: Sandy Springs, GA
Contract type: Full time
If you are interested in this job and need more details, please send me (Harpreet) your resume on [email protected] and call/ text me on 703-889-6537. Thanks!

Job Title: Executive Assistant To HRBP VP

Location: Sandy Springs GA 30328

Duration: 12 Months Contract

Hours: 08:00 AM to 05:00 PM (Mon – Fri)

Description

  • Client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support for two senior leaders within the HR Leadership team.
  • This dynamic role requires exceptional communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced and ever-changing environment.
  • The successful candidate will play a critical role in ensuring the smooth and efficient operation of our HR leadership team, enabling them to focus on strategic initiatives and driving business success.

Key Responsibilities

  • Calendar Management: Coordinate and manage complex calendars for multiple Senior HR Leaders, including scheduling meetings, appointments, and travel arrangements.
  • Communication Liaison: Serve as the primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and correspondence.
  • Meeting Coordination: Prepare meeting agendas, documents, and presentations, and ensure all necessary materials are available in advance. Attend meetings, take minutes, and follow up on action items as needed.
  • Travel Arrangements: Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas, while optimizing for efficiency and cost-effectiveness.
  • Administrative Support: Provide general administrative support, including expense management, document preparation, filing, and record-keeping.
  • Project Assistance: Assist with special projects and initiatives as assigned by Senior HR Leaders, including research, data analysis, and presentation development.
  • Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including senior executives, team members, vendors, and candidates.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Qualifications

  • Bachelor’s degree or equivalent experience preferred.
  • Minimum of 3 years of experience in an executive support role, preferably supporting senior leaders in a corporate environment.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and other relevant software applications.
  • Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Exceptional written and verbal communication skills, with a keen eye for detail.
  • Proactive mindset with the ability to anticipate needs and take initiative to address them.
  • Ability to maintain professionalism and composure under pressure.
  • Flexibility to adapt to changing priorities and work independently with minimal supervision.
  • Previous experience in Human Resources or a related field is a plus.
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