Executive Assistant - #1722818

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What You Will Do

Volvo Group offers the opportunity to work in a dynamic and team-focused environment in a company that is well known for its state-of-the-art company culture and benefits. Our culture is about how we interact with each other, our customers, and with society as a whole. It helps us to achieve our business objectives, is firmly rooted in our history, and is critical to our company’s long-term success. It is the foundation on which everything else is built.

Volvo Group is defined by a set of five carefully chosen values, which include Customer Success, Trust, Passion, Change, and Performance. These values are a major force in guiding our day-to-day behavior and drive our decision making at all levels of the organization. Our values are easy to understand, and yet fundamentally important. They express our shared beliefs across countries and entities to form the basis for a high-performing culture that can help maximize

We are seeking a highly motivated, self-starter to provide executive level support to the SVP of North America Manufacturing. This person will be responsible for ensuring the administrative functions of the department are handled in a professional, timely, and accurate manner.

Key Responsibilities/Accountabilities

• Maintain executive and departmental calendars, arrange travel
• Drive the North America Manufacturing Leadership agenda together with the Leadership Team
• Have working knowledge of IT equipment and assist with startup of various scheduled meetings
• Set weekly agenda and facilitate team meetings
• Collaborate with the department heads to make certain SVP/team is informed of upcoming meetings/events requiring preparation and coordination of material
• Implement regional and global governance plans and ways of working for SVP and leadership team
• Gain working knowledge of business by way of attending functional meetings and or special tasks
• Learn to anticipate business needs and challenge/suggest additional avenues to achieve business goals
• Prepare documents, presentations, and reports supporting either department or governance forums
• Responsible for the team’s administrative routines as well as proficiency in IT tools such as MS Office, Teams, and SharePoint
• Facilitate clear communication within the teams and to other departments and stakeholders
• Responsible for development and administration of the communication channels/tools utilized
• Coordinate with global network of executive administrators to arrange meetings and events accommodating multiple time zones
• Coordinate all aspects of meetings and special events (onsite and offsite)
• Reconcile monthly corporate credit card statement, verify incoming invoices, expense reports, and process for payment
• Ad-hoc duties and strategic projects as assigned
  
  

Who are you?

• 5+ years of experience in executive level administrative support, preferably in a global environment
• Positive, service mind-set
• Team player, strong interpersonal & networking skills
• Proficient in Microsoft Applications including Office 365: Word, Excel, Power Point, and Outlook
• Ability to manage multiple tasks at one time and in an accurate and timely manner
• Exceptional organizational skills
• The ability to handle confidential matters
• Excellent communications skills (both written and spoken)
  
  

What’s in it for you?

• Competitive base salary
• Company bonus
• Comprehensive health benefits
• 401(K) with company match, as well as additional automatic company contribution
• Culture with a passion for Diversity, Equity, and Inclusion for all
• Aggressive approach to Sustainability
• Flexible work environment
• 5 - 6 weeks of annual vacation
• Global organization with expansive career growth opportunities
• Volvo Group University for professional and personal development
• Workplace health/wellness, and reimbursement programs
• Onsite campus fitness center and cafe
  
  

Ready for the next move?

If you want to make a real impact in your career, the transportation business is where you want to be. We look forward to meeting you.

We value your data privacy and therefore do not accept applications via mail.

Who We Are And What We Believe In

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

Group Trucks Operations encompasses all production of the Group’s manufacturing of Volvo, Renault and Mack trucks, as well as engines and transmissions. We also orchestrate the spare parts distribution for Volvo Group’s customers globally and design, operate and optimize logistics and supply chains for all brands. We count 30,000 employees at 30 plants and 50 distribution centers across the globe. Our global footprint offers an opportunity for an international career in a state-of-the-art industrial environment, where continuous improvement is the foundation. As our planet is facing great challenges, we - one of the largest industrial organizations in the world - stand at the forefront of innovation. We are ready to rise to the challenge. Would you like to join us?